Notice of Funding Opportunity

U.S. Mission to Azerbaijan in Baku: Annual Program Statement of Public Diplomacy Programs

 

Funding Opportunity Title:             Annual Program Statement of Public Diplomacy Programs
Funding Opportunity Number:       AZE-PAS-FY20-01
Deadline for Applications:              December 31, 2020
CFDA Number:                                19.040
Total Amount Available:                 $100,000

PROGRAM DESCRIPTION

The U.S. Embassy Baku Public Affairs Section (PAS) is pleased to announce that funding is available through its Annual Program Statement.  U.S. Embassy Baku’s Annual Program Statement solicits proposals for projects that further the U.S. Mission’s public diplomacy goals of expanding and strengthening people-to-people ties between Azerbaijan and the United States, engaging with local media, and building and strengthening local partners through the specific objectives listed. Public diplomacy programming includes cultural programming, educational exchanges, workshops and training for entrepreneurs, English-language programming, innovation in and improvement of education systems, promoting science, technology, engineering and math (STEM) education, and promoting professional journalism.

All programs must include a connection with American culture, expert(s), organization(s), or institution(s) in a specific field that will promote increased understanding of U.S. policies and perspectives. Examples of PAS program activities include, but are not limited to:

  • Academic and professional lectures, seminars, and speaker programs on the topics of entrepreneurship, STEM, education policy and reforms, among others;
  • Artistic and cultural workshops, joint performances, and exhibitions;
  • Professional and academic exchanges and programs;
  • English-language programming;
  • Trainings and workshops for professionals;
  • Programs to engage young people, women, or vulnerable populations.

Participants and Audiences:

The intended audience for potential projects includes entrepreneurs, educators, journalists, young people, women, IDP and other vulnerable communities, people with disabilities, and the public.

FEDERAL AWARD INFORMATION

Length of performance period: 12 months maximum
Number of awards anticipated:  up to 10 awards, depending on available funds
Award amounts: awards may range from a minimum of $5,000 to a maximum of $50,000
Type of Funding:  FY 20/21 Public Diplomacy Funds, pending availability of funds
Anticipated program start date: rolling

This notice is subject to availability of funding.

Funding Instrument Type:  Award

Program Performance Period: Proposed programs should be completed in 12 months or less.

ELIGILIBITY INFORMATION

Submissions are encouraged from U.S. and Azerbaijani entities with relevant experience. This experience should be documented in the proposal. Eligible entities include: not-for-profit, civil society/non-governmental organizations, public educational institutions, and individuals. For-profit entities are not eligible to apply. Previous federal award recipients who are not/were not in compliance with the terms of their financial and program reporting requirements are ineligible to apply. It is the applicant’s responsibility to ensure they are in compliance with all applicable terms, conditions, and Office of Management and Budget guidance and requirements. Those organizations found to be in non-compliance may be found ineligible for funding or receive a “high-risk” designation if selected for funding.

  1. Cost Sharing or Matching

Though cost sharing is not mandatory, applicants are encouraged to include their contribution in the suggested project budget, which also can be an in-kind contribution (equipment, labor, program materials, etc.).

  1. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations.  Individuals are not required to have a unique entity identifier or be registered in SAM.gov.

APPLICATION AND SUBMISSION INFORMATION

 Address to Request Application Package: The application forms listed below are available upon request.  Please email: BakuPASPrograms@state.gov.  Please indicate in your email whether you are applying as an individual or entity.

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered, and
  • All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins.

Applications should be emailed to BakuPASPrograms@state.gov.   Please be sure to send all attachments in one email message and include your first name, last name, and program name in the subject line of the email. Applications must be submitted by 5:00 p.m. (Baku time) December 31, 2020, but will be evaluated on a rolling basis throughout the year.

The following documents are required:

  1. Mandatory application forms (available from BakuPASPrograms@state.gov
  2. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  3. Proposal (4 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact
  • Introduction to the Organization or Individual Applying: A description of past and present operations that demonstrates the ability to carry out the program, including information on all previous award from the U.S. Embassy and/or U.S. Government agencies.
  • Problem Statement: Clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed, and demonstrating the link the project has to American culture, experts, organizations, or institutions.
  • Program Goals and Objectives:  The “goals” describe what the program is intended to achieve.  The “objectives” refer to the intermediate accomplishments the program will accomplish as it proceeds toward the final goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
  • Proposed Program Schedule and Timeline:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles, and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners:  List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful award. Throughout the time-frame of the award, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the award?
  • Future Funding or Sustainability Applicant’s plan for continuing the program beyond the award period, or the availability of other resources, if applicable.
  1. Budget Justification Narrative: After filling out the provided Budget document, use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
  2. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • If your organization has a NICRA and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
  • Official permission letters, if required for program activities
  • Unique Entity Identifier and System for Award Management (SAM.gov) (Organizations only)

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for award (except individuals) must obtain the following registrations.  All are free of charge:

  • Unique entity identifier from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:
https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

 

For NCAGE help from within the U.S., call 1-888-227-2423

For NCAGE help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

  1. Submission Dates and Times

Applications will be evaluated on a rolling basis through December 31, 2020.

  1. Other Submission Requirements

All application materials must be submitted by email to BakuPASPrograms@state.gov.

APPLICATION REVIEW INFORMATION

 

  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

Quality and Feasibility of the Program Idea:  The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Organizational Capacity and Record on Previous Awards: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

Program Planning/Ability to Achieve Objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Budget: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and Evaluation Plan: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when they will be measured.

Sustainability: Program activities will continue to have positive impact after the end of the program.

 

  1. CONTACTS

If you have any questions about the award application process, please contact: BakuPASPrograms@state.gov.

  1. OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program (describe only equipment that has a useful life of more than one year (or a life longer than the duration of the program) and costs at least $5,000 per unit).

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, list it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program that do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

Cost Sharing: Contributions from the organization or other entities other than the U.S. Embassy.   In-kind contributions – such as volunteers’ time and donated venues – should be included.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.